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Microsoft Visio

These coaching sessions are designed to be hands on, practical, relevant and specific to each person and their particular requirements.  This will be followed by detailed coaching, feedback, content edits, recommendations, top tips, and Q&A. We aim to elevate your confidence and grow your virtual classroom skillset significantly! Let’s chat and explore how we can help you!

Premium Skill sheets

Professional Coaches

Personalized learning

Regularly updated content

Over Topics to choose from

Learn at your own pace

Online Delivery

Tests and quizzes

 Free Support after course

Certificate on Completion

Live online sessions are virtual instructor-led sessions conducted online from your location.  You will be sent an invitation to join the session. A computer with an internet connection and a browser.

You will have an opportunity to have your own virtual classroom displayed as comfort of own home or at work.

You will be sent an invitation to join the session online.

Entry requirements

Learners must have basic literacy and numeracy skills.

Computer requirements

Learners will need access to a computer and the internet.

Minimum specifications for the computer are:

  • Microsoft Windows XP, or later
  • Modern and up to date Browser (Microsoft edge , Firefox, Chrome, Safari)


  • OSX/iOS 6 or later
  • Modern and up to date Browser (Firefox, Chrome, Safari)

All systems

  • Internet bandwidth of 1Mb or faster

Learners will also need access the following applications

  • Adobe Acrobat Reader


Business Outcomes Covered in these courses

  • Microsoft 365
  • Diagrams, FloorPlans, Business Process
  • Shortcuts and Tips and Tricks

To inquire about Live Online Courses, please Call +61 2 6243 4862


Flowchart, maps and diagrams


Introduction Topics

Visio Introduction

 Learning Outcomes

  • Getting to Know Visio
  • Working With Stencils
  • Working With Shapes
  • Formatting Shapes
  • Working With Connectors
  • Containers
  • Working With Text
  • Working With Pages
  • Page Tools
  • Themes
  • Working Collaboratively
  • Organisation Charts
  • Organisation Chart Data
  • Calendars
  • Gantt Charts
  • Cross Functional Flowcharts
  • Outputting Drawings

Getting to Know Visio

Starting Visio in Windows 10
Understanding the Start Screen
Creating a New Drawing From a Template
The Visio Screen
How Microsoft Visio 2019 Works
Using the Ribbon
Minimising the Ribbon
Understanding the Backstage View
Accessing the Backstage View
Using Shortcut Menus
Understanding Dialog Boxes
Launching Dialog Boxes
Understanding the Quick Access Toolbar
Adding Commands to the QAT
Understanding the Status Bar
Customising the Status Bar
Saving a New Drawing
Exiting Safely From Visio


Understanding Stencils
The Shapes Window
Quick Shapes
Using Quick Shapes
Creating a Custom Stencil
Opening a Stencil
Editing a Stencil
Closing a Stencil

Working With Shapes

Placing Shapes From a Stencil
Selecting Shapes
Resizing Shapes
Moving Shapes
Copying Cutting and Pasting Shapes
Duplicating Shapes
Rotating and Flipping Shapes
Ordering Shapes
Merging Shapes to Create New Shapes
Grouping and Ungrouping Shapes
Aligning Shapes
Aligning Shapes Using the Dynamic Grid
Distributing Shapes
Changing Shapes
Using Snap and Glue


Applying Quick Styles
Formatting the Fill
Formatting Lines
Applying Effects
Using the Format Painter
Using Undo and Redo
Protecting Shapes



Connecting Shapes
Automatically Adding Connected Shapes
Connecting Existing Shapes
Inserting and Deleting Shapes
Adding Text to Connectors
Changing Connectors
Working With Connection Points
Formatting Connectors


Adding Containers
Adding Shapes to a Container
Formatting Containers
Deleting Containers

Working with Text

Adding Text to Shapes
Formatting Text
Adding Text to the Page
Editing Text
Using Find and Replace
Aligning Text
Moving Text
Creating Bulleted Lists
Creating Tables
Spell Checking Text

Working with Pages

Inserting Pages
Naming Pages
Duplicating Pages
Changing Page Order
Deleting Pages
Applying a Background Style
Adding Headers and Footers
Inserting a Logo
Assigning a Background Page to Other Pages
Page Size and Orientation

Page Tools

Understanding Page Tools
Using the Pan and Zoom Window
Displaying Grids and Rulers
Changing Grids and Rulers
Setting Guides and Guide Points
Using Guides and Guide Points
Working With Rulers
Changing the Scale


Understanding Themes
Applying a Theme
Applying a Theme Variant
Highlighting Shapes With Quick Styles
Embellishing Shapes
Creating a Custom Theme
Creating Custom Theme Colours

Organisation Charts

Creating an Organisation Chart From Scratch
Adding Multiple Shapes
Changing a Position Type
Changing the Layout of Shapes
Changing the Spacing of Shapes
Creating a Team
Changing the Order of Shapes
Adding a Title
Inserting Pictures
Formatting an Organisation Chart
Adding Shape Data
Creating Shape Data Fields
Creating a Custom Shape and Stencil
Creating Master Shape Data Fields
Creating an Org Chart From Employee Data
Creating an Org Chart From a New Data File
Adding Employee Data
Exporting Data
Comparing Versions
Creating Synchronised Copies
Synchronising Subordinates

Creating a Calendar
Adding Appointments to a Calendar
Adding a Multiday Event to a Calendar
Adding Text to a Calendar
Adding Art to a Calendar
Adding a Thumbnail Month
Formatting Calendars

Gantt Charts
Understanding Gantt Charts
Understanding Gantt Chart Options
Creating a Gantt Chart
Entering Task Details
Creating Subtasks
Linking and Unlinking Tasks
Adding and Deleting Tasks
Adding Milestones
Adding and Hiding Columns
Navigating a Gantt Chart
Formatting Task Bars
Managing the Timescale
Exporting From a Gantt Chart
Importing Data Into a Gantt Chart
Printing Gantt Charts

Working Collobratively

Adding Comments
Working With Comments
Using the Comments Pane
Commenting With Ink
Coauthoring Drawings
Saving to OneDrive
Sharing Drawings
Opening Shared Drawings

Cross Functional Flowcharts

Understanding Cross Functional Flowcharts
Creating a Cross Functional Flowchart
Adding Swimlanes
Adding Swimlane Labels
Adding Phases
Adding Shapes
Adjusting Swimlanes and Phases
Formatting Cross Functional Charts
Using Print Preview
Fitting a Drawing to Printer Pages
Printing a Drawing
Emailing Drawings


The Layer Properties Dialog Box
Working with Existing Layers
Hiding or Showing a Layer
Activating a Layer
Creating Layers
Renaming and Removing Layers
Assigning Shapes to Layers
Assigning Colour to a Layer
Protecting a Layer from Changes
Printing Only the Layers You Want
Adding Pages to a Drawing
Arranging Pages

Background Pages
Working with Background Pages
Hyperlinking Between Pages
About Data Graphics
Using the Data Selector Wizard
Applying Data Graphics
Editing Data Graphics
Data Graphic Legends

Custom Stencils
Creating Custom Stencils
Adding Shapes to the Stencil
Saving the Stencil
Controlling Shape Placement

Doing more with Shapes
Using Paste Special
Inserting a Field
Adding ScreenTips
Adding Hyperlinks

Linking Data to Shapes
Manually Adding Data with the Shape Data Window
Manually Linking Shape Data
Automatically Linking Shapes to Data
Refreshing the Data Source
Removing Data Links



Does the course include hands-on training?

Yes, you can follow the coach as you do the training. The course also includes a quick skillsheets reference guide and quiz for each lesson, to help you cement your knowledge.

What version of software do I need?

The course is compatible with Microsoft 365 (previously known as Office 365) and Excel for Windows 2019, 2016, 2013, 2010. Also available for Mac.

I’m a beginner. Can I take this course?

Yes, you can! This online course starts with the basics and is suitable for beginners. With each lesson, you will build your knowledge, going from beginner to intermediate and advanced lessons. Once enrolled, our friendly support team and instructors are here to help with any course related inquiries.

What if I have some experience with? Is this the right course for me?

Contact our staff and customise the session based on topics you would like to learn.

How long does it take to complete the course?

Each bite-sized lesson consists of a 30min, 45min, 60min, 120min sessions.  This microlearning format makes it easy to fit learning into your busy schedule, so you can even complete a lesson during a lunch break or on your commute. Have a look at our packages


Do you have other online courses?

Yes, we do! Here are the other courses we offer:

Do you have any free resources?

You’re in luck! Start learning OVER 100 of the best shortcuts for PC and Mac (free PDF cheat sheet included). And check out our resources for regular posts.

What our learners say!

Very informative, organised and friendly. Good session for me, thanks..

JadeTAFE Teacher